Procurement Manager

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Description

Relation is among the fastest-growing insurance brokers in the U.S. We work together to bring new products, capabilities and ideas to our clients, while preserving the local relationships and expertise that our clients have come to expect. Our employees and our clients are our top priorities…our success is built upon both and we take that seriously. We offer a competitive compensation package (including benefits), a collaborative team environment and growth opportunities.

We are looking for brilliant minds to come join us in a fast-paced, exciting work environment where having fun while working hard is part of our core values. Our culture encourages personal growth, and success. Are you a team player who enjoys challenging work? Do you believe the client always comes first? Come claim your future with a growing company that can help you be your best. Build a lasting connection with Relation!


POSITION SUMMARY:

The primary responsibilities of the Procurement Manager are to plan, organize, and manage activities related to the negotiation, preparation, and execution of a variety of procurement documents for the Company, including real estate leases, leasing of equipment, fixed assets (such as furniture), and agreements with suppliers. The Procurement Manager will lead and collaborate with executive leadership, management, business units and offices in establishing quality improvements and process efficiencies.


A GLIMPSE INTO THE ROLE

· Develops and implements procedures and work standards for contract, procurement, and leasing activities

· Prepares and processes purchase orders and requisitions for materials, supplies and equipment· Serves as the Company representative in negotiations with suppliers· Serves as Company contact with vendors and suppliers to negotiate the best rates and discounts, consolidating all of Relation’s contracts· Resolves grievances with vendors, contractors, and suppliers· Approves all new vendors and maintains the approved vendor list· Reviews current processes and procurement and makes recommendations as appropriate· Educates business leaders and managers about the procurement process control· Acts as subject matter expert and technical advisor on the preparation and interpretation of contracts, real estate leases, leasing equipment and fixed assets· Manages and tracks all leases and locations· Coordinates relocation of office locations, furniture and equipment· Oversees the purchasing of office furniture· Supports office renovation activities within all Relation offices· Works closely with the legal department to ensure contract terms are favorable to the Company· Negotiates contracts with suppliers to obtain best price and service· Identifies cost reduction opportunities to achieve financial goals/budgets· Conducts business review meetings with key stakeholders to assess risk, review future strategies, and identify potential cost down and improvement opportunities· Develops sourcing strategies in conjunction with key business partners to ensure achievement of business requirements· Conducts industry deep dive analysis to provide proactive insight to procurement sourcing strategies· Completes report requests and analysis to support success of real estate operations· Provides periodic reporting for management on purchasing, controls and processes· Manages facility purchasing needs such as the leasing of equipment and purchasing of furniture· Performs all procurement activities including pre-qualification, negotiation, and preparation of contracts· Manages the process of contract terminations, expirations, extensions, and renewals and interfaces with/advises peers and corporate management staff with changes or results· Estimates and establishes cost parameters and budgets for purchases· Maintains records of purchases, leasing equipment and real estate leases, pricing, and other pertinent data· Performs other duties and special projects as assigned

Requirements

SKILLS

· Excellent analytical and mathematical skills

· Excellent verbal and written communication

· Must have high level of interpersonal skills to handle sensitive and confidential situations

· Advanced user in Microsoft Office Suite, particularly Excel

· Advanced knowledge of pivot tables and complex formulas

· Requires consistent attention to detail

· Ability to interact with all levels of management, maintaining a high level of tact and professionalism

· Advanced level expertise in negotiating contracts terms and conditions

· Ability to travel to meet with suppliers/vendors as required

EDUCATION AND QUALIFICATIONS

· 4-year degree in Procurement, Finance, or Business Administration or equivalent work experience preferred

· 3+ years’ experience in procurement or purchasing

· Working knowledge of industry procedures, costs and terms

· High level of experience developing and following strict budgets

Relation Insurance Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.